Events Administrator

Events Administrator

About the role:
Here at CHS we are searching for a personality to support the team day to day in delivering amazing experiences for our customers.

The main duty of the Event Administrator is to support all departments within CHS with a focus within event operations and marketing in delivery of our LIVE events both efficiently and professionally.

You will need to play an active role in the delivery of high-quality end-to-end administrative support to all key event stakeholders including CHS staff, speakers, partners, exhibitors, buyers and supplies at all levels.

Key Responsibilities:
The duties are, but are not limited to:

Event Administration

• Provide administrative duties to support the team relating to all events in our portfolio such as updating key event trackers, CRM, creating invoices, updating the website, requesting key information from third parties.
• Deal with incoming calls, emails regarding registration / exhibiting and general event queries
• Liaise with host venues to obtain key information for events and to ensure that chosen venues are updated with all details prior to an event
• Organising and co-ordinating travel and accommodation when required
• Supporting with budget management
• Ensure evaluation surveys and attendance is recorded onto CRM and reporting systems.
• Create and send invoices, chase debt and complete supplier forms
• Attend events to support registration and set up when required.
• Be able to build and control relationships with key stakeholders

Marketing Administration

• Order branded merchandise and ensure costs are recorded and within budget. Liaise with mailing house, designers, printers and couriers to support marketing initiatives/campaigns
• Managing and editing websites
• Assisting with proofing documents
• Assist in the creation of slide-decks in PowerPoint for events using correct branding
• Hubspot (CRM) to be updated and accurate at all times

General Tasks

• Attend regular team meetings a well as weekly catch-up meetings with the team when required
• Follow processes and procedures established within the team and organisation and document any new processes accordingly
• General admin support to the wider business
• Ability to work within a high energy and super motivated team
• To work remotely from home and be a self-starter
• Full driving licence