CONFEX STAND PARTNERS: Top 5 AV Challenges at Corporate Events and How to Fix Them

Corporate events are exciting opportunities to connect, share ideas, and make a lasting impact. However, if there’s one thing that can disrupt the flow of an otherwise perfect event, it’s AV issues.

As much as professional hosts and planners understand the importance of a solid audio-visual setup, unexpected problems can still arise. Without the right preparation and support, technical hiccups can derail presentations, leaving organisers scrambling for fixes.

Soundcheck Audio Visual break down the five most common AV challenges at corporate events and, more importantly, how to tackle them to ensure your event runs like clockwork.

1. Unreliable Sound Systems
There’s nothing more frustrating than muffled dialogue or crackling audio when a presenter is trying to deliver their keynote. In a professional setting, sound quality can make or break your event. Conversations, ideas, and even the event’s overall mood depend heavily on clear, undistorted sound. The most common sound issues are: Feedback loops or echoes during speeches. Uneven sound levels, leaving some audience members straining to hear while others are overwhelmed. Faulty microphones or dead batteries.

How to Fix It: A consistent and reliable audio setup is non-negotiable. Ensure you partner with AV professionals capable of providing tested equipment, like wireless microphones that minimise interference and high-quality sound systems calibrated for the venue. Companies like Soundcheck Audio Visual focus on delivering crystal-clear audio, using sound desks and expert technicians to balance volume levels and eliminate glitches. Additionally, always allocate time for sound checks before the event starts. This serves as an essential dry run to predict and correct potential audio issues.

2. Technical Glitches with Presentations
Imagine this: It’s time for the CEO’s big presentation, and the slides simply don’t load. Technical issues during a live presentation are a planner’s nightmare. Common glitches include: Files not being compatible with the onsite equipment. Projectors failing unexpectedly. Clickers or remotes not syncing properly with devices.

How to Fix It: The key here is preparation and backup planning. Ensure all presentations are pre-tested on the hardware being used at the event. To add a layer of security, carry multiple copies of the files in different formats—USB drives, cloud storage, or even email attachments. Professionals, like those at Soundcheck Audio Visual, can provide reliable 4K projectors, vision mixers, and technical support to ensure presentations appear flawless onscreen. Partnering with an AV specialist ensures smooth technical execution and availability of backup equipment when it’s needed most.

3. Poor Visual Experience
Visual aids are at the centre of corporate events. A presenter’s points often hinge on sharp, engaging imagery that keeps the audience captivated. A poor visual setup can lead to: Dim, blurry, or pixelated images on a screen. Visuals not aligning with screen sizes or resolutions. Inadequate lighting causing the screen to appear washed out.

How to Fix It: High-quality projectors and LED displays are your best allies. Choose a system that supports your event’s scale, whether you’re hosting a small workshop or a large-scale conference. Work closely with your AV team to adjust for proper brightness and resolution. Equally important is lighting—good lighting ensures visuals stand out. AV suppliers with expertise, such as Soundcheck Audio Visual, don’t just provide equipment but also help with the ambience, creating the perfect balance between visibility and atmosphere.